How to Make an Invoice

How to write and make a customer invoice to get paid.

Writing Tips for Customer Invoices

An invoice you send to a client can be delivered before or after services or products are rendered to the client. Personally, we like emailing clients invoices, it's faster and easier than snail mail.

Your invoice requires some essential content such as your payment terms, what was sold and when the payment is due. Many times as business owners we forget how busy our clients are and we need to be very clear about when we want to be paid and what services or products we sold them.

Common Invoice Mistakes

  • The invoice has the wrong information.
  • No payment due date, try net 30.
  • No payment terms, try Stripe for client payments.
  • Confusing line items, list what you sold the client in detail as line items.
  • Simple typos and bad grammar.
  • No follow up? If you don't hear back a week before the due date follow up with the invoiced customer.

Client Invoice Example

It seems silly but you must remember to should double check the customer information. Nothing is more embarrassing than invoicing the wrong customer.
An invoice note is a nice detail that gives the customer additional information about the order or services rendered.
The line items area of your invoice will list any products sold or services rendered. Of course, our accounting software features many time saving workflows. for LessAccounting.
When you're making an invoice don't forget the payment terms. This section outlines when you expect the client to pay, and this depends on your preference, we like to get paid fast!
Invoice #432233 (ASAP Payment)
Anna Nordness
2900 Dublin Drive
Helena Alabama, 35080
Cell: 512-617-3333


The parts were requested over the phone by Ms. Nordness on Sept 22. The order was delivered on November 28 and Ms. Nordness signed for the order.

Invoiced Items

These items are from our Spring 2014 collection found online at

342 Copper Lamps Series 2555 $232 per unit

  • Copper Base
  • Clearcoated frame and screws
  • Black cords with clear plastic plugs
  • 24 month warranty on all parts

Payment Terms

Payment is due by Dec 12, 2014. We perfer check, please see below address.

Anna Nordness
2900 Dublin Drive
Helena Alabama, 35080
Cell: 512-617-3333

Ways to Make an Invoice

Obviously since we make accounting software that handles invoicing, we'd love for you to use our software. But the truth is there are many ways to make an invoice. Many people use Microsoft Word, Google Documents, Freshbooks and Quickbooks.

Being business owners ourselves we suggest finding a workflow and invoicing software that helps free up your time. Your time is your most precious resource.


LessAccounting is built for your small-businesses like yours. Our invoicing workflows are easy to understand, get paid faster and stay organized.